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Virtual assistant job description

A complete template to copy: duties, requirements, hours and pay. Replace the parts in [square brackets], or fill them in with the generator.

The template

Virtual assistant (remote)

About us
[Company] is [one line on what you do and who for]. We're looking for a virtual assistant to take inbox, calendar and day-to-day admin off our hands.

What you'll do
- Inbox triage: answering what they can, flagging what needs you
- Calendar and meeting booking across time zones
- Travel booking and itineraries
- Chasing unpaid invoices
- Research, lists and data entry
- Customer emails and follow-ups
- Shared documents and folders kept tidy
- A short daily note on what's done and what needs you

What you'll need
- Clear written English: you'll email clients and colleagues for us
- Two or more years supporting a busy person or a small team
- A system for tracking tasks and deadlines, and the habit of using it
- Comfortable with Google Workspace or Microsoft 365
- A reliable internet connection and a quiet place to work
- Good judgement about what to handle yourself and what to flag

Nice to have
- Travel booking and expense reports
- Bookkeeping basics, like chasing invoices in Xero or QuickBooks
- Experience working across US, UK or Australian time zones

Hours and time zone
[20 or 40] hours a week, overlapping [your time zone] business hours for at least [3] hours a day.

Pay
[Your rate: an hourly range or a monthly amount], paid [monthly] by [bank transfer, Wise or PayPal].

How to apply
Send a short note on why this role fits you, two examples of similar work, and the hours you can reliably cover. We reply to everyone.
Fill it in for my roleSee tested virtual assistants

What to pay a virtual assistant

Freelance rate, worldwide
$10–20/hr

Typical range for virtual assistants on past Upwork contracts. Upwork (opens in a new tab), checked Oct 2026

Full-time salary in the Philippines
$480–2,000/month

Beginner $480–900 to expert $1,200–2,000, as workers report them. OnlineJobs.ph salary guide (opens in a new tab), updated April 2026

US employee wage, median
$23.23/hr

Secretaries and administrative assistants, $48,310 a year. US Bureau of Labor Statistics (opens in a new tab), May 2025 data

Tips for this job ad

  • List the five tasks that eat most of your week. Those are the responsibilities.
  • Say which hours you need covered live and which work can happen while you sleep.
  • Name the tools they'll use, so people who already know them apply.

Questions to ask in the interview

All 25 virtual assistant interview questions
  1. 1

    Walk me through how you'd manage a busy inbox for me in your first week.

    A good answer: A clear system: labels or folders, what they'd answer themselves, what they'd flag for you, and how often they'd check in.

  2. 2

    Tell me about a time you had two urgent requests at once. How did you decide what came first?

    A good answer: They asked about deadlines or impact, told both people what to expect, and finished one before starting the other.

  3. 3

    How do you keep track of tasks, logins and recurring jobs for someone you support?

    A good answer: A tool or shared list they keep up to date, a safe way to store passwords, and a regular note on what's done.

Questions about hiring a virtual assistant

Still unsure? Contact us. A person reads every message.

The work they'll do, the skills and tools they need, the hours and time zone they'll cover, the pay, and how to apply. This template has all of them: replace the parts in square brackets.

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